Templates & auto-schedule

If you run the same show every day, you should not rebuild the board every day. Board templates capture a column layout and a set of starter stories you can reuse, and auto-schedule creates upcoming shows for you at a set time in your timezone — including carrying yesterday's unused story ideas forward. Both features require the Studio or Newsroom plan; the Creator plan does not include them.

Board templates

Open Templates from the main navigation (visible to producers and admins). Each template card shows its column count, story count, how many times it has been used, and a Default badge if it is your organization's default.

To create one, click New Template:

• Name and an optional Description.
• Columns — start from the suggested Rundown / Queue / Done set, add your own with New column name, drag (or use the arrows) to reorder, and remove any you don't need. A Block checkbox is available per column.
• Default Stories — optionally add recurring segments (a title, the column they belong in, and a duration preset from 1:00 to 10:00). These are the stories every show built from this template should start with, like a cold open or weather hit.

From a template card you can edit it, delete it (with an inline confirmation — the default template cannot be deleted), or click the star to Set as default. Only one template can be the default at a time.

Producers can create and edit templates; deleting is admin-only. On the Creator plan, creating a template returns a "Template limit reached" error — upgrade to Studio or Newsroom for unlimited templates.

Auto-scheduled shows

Auto-schedule creates shows ahead of time so the board is ready before your team sits down. An admin configures it under Settings in Automation:

• Enable Auto-Creation turns the feature on. On the Creator plan this is rejected with an upgrade message — auto-scheduled shows are available on Studio and Newsroom.
• Create Shows For These Days — pick the weekdays your show airs. Unselected days (typically weekends) are skipped entirely: on a Mon–Fri schedule, Friday's run creates Monday's show.
• Show Title Format — a title pattern with a {date} placeholder, e.g. Live Show - {date} becomes "Live Show - Monday, August 17, 2026".
• Creation Time — the hour shows are created, from 6:00 AM to 6:00 PM.
• Timezone — Eastern, Central, Mountain, or Pacific; the creation time is interpreted in this zone.
• Lead Time — how many enabled days in advance to create shows, from 1 day to 1 week.

A Schedule Preview at the bottom of the page spells out exactly when shows will be created and which days get skipped. Click Save Settings to apply.

How auto-creation behaves

The scheduler runs every 15 minutes and creates shows within a 15-minute window of your chosen time. It is safe by design:

• If a show already exists for a date, nothing is created — auto-schedule never duplicates or overwrites a show you made manually.
• Each new show gets your organization's default columns (or the built-in Story Ideas / Working / Ready / Done set if you haven't customized them).
• Stories sitting in the previous show's Story Ideas or Backlog column are copied into the new show's first column, including their notes, attachments, and comments — unused pitches roll forward instead of dying with yesterday's rundown.
• Auto-creation pauses automatically if your subscription lapses.

Manual show creation still works

Auto-schedule is additive. You can always create a show by hand from the board's show menu, and manual creation follows the same rules: default columns, plus the story-ideas carry-over from your most recent show. When creating manually you can also copy stories from a specific past show and choose which columns to copy from.

Related

• Timing your recurring segments starts with planned durations — see Show clock & timers.
• Past shows created by the scheduler are browsable like any other — see Exports & archive.